Free Inbox & Communication Prompts

Triage my inbox state: [PASTE the unread/open subjects]. For each item: respond now (≤2 min draft), defer to a specific time today, delegate (to whom), or delete. Group results by action. End with the 3 messages I should reply to first and the draft openers for each.

Compress this reply to ≤4 lines without losing meaning or warmth: [PASTE]. Output: 1) the compressed version, 2) what I cut, 3) one line I should add back if the reader is senior, 4) the subject line if it needs sharpening.

Decline this email warmly: [PASTE]. My reason (private): [PASTE]. Draft 2 versions: 1) door open ("not now, possibly later"), 2) door closed ("no, here's why succinctly"). Keep each under 80 words. End with which one fits the relationship.

Person didn't respond to my email: [PASTE original]. Days of silence: [PASTE]. Draft a follow-up under 60 words that: 1) gives them an easy out, 2) re-states the ask in one line, 3) proposes a low-friction next step. End with the timing (which day, what time) to send.

Design my Slack protocol. Roles I serve: [PASTE]. Current response expectations: [PASTE]. Output: 1) the 3 channels I check on a strict schedule (with times), 2) the DMs and mentions response window, 3) the status-message defaults for deep work, 4) the rule for what merits an interruption. End with the status message to post tomorrow.

Draft an async update to replace this meeting: [TOPIC]. Audience: [PASTE]. Use the structure: 1) status (one word), 2) what shipped this week, 3) what's blocked, 4) what's next, 5) the 1 decision needed (with a deadline), 6) link. Keep total under 120 words.

Draft a decision doc on [PASTE]. Context: [PASTE]. Use this structure: 1) decision needed in one sentence, 2) options A/B/C with one-line trade-offs, 3) recommendation + rationale, 4) explicit non-options, 5) deadline for input, 6) default if no response. End with the message that links it.

My current message: [PASTE]. The ask is buried. Rewrite to put the ask in the first sentence. Output: 1) the rewritten version, 2) what I had to cut to make room, 3) the one piece of context I should keep, 4) the subject line. Under 100 words.

Content to send: [PASTE]. Rewrite in 3 tones: 1) for a peer (warm, casual), 2) for an executive (crisp, business-first), 3) for a frustrated stakeholder (calm, accountable). For each: 5-10 word subject and the key shift in tone. End with the version I should use.

Draft a cold intro email to [PERSON]. My ask: [PASTE]. What I know about them: [PASTE]. Constraint: under 100 words, first sentence proves I know who they are, second sentence shows what I'm offering or asking for, third gives them an easy reply. End with the subject line and best day/time to send.

Help me set an email-availability boundary. My current pattern: [PASTE]. Audience perception risk: [PASTE]. Draft: 1) the new working hours, 2) the auto-reply (or signature line) that communicates it, 3) the message to my team, 4) what to do for actual emergencies. End with the rule I'll break first and the precommitment that prevents it.

Draft a thank-you message to [PERSON] for [PASTE]. Make it specific: 1) the exact moment that mattered, 2) the effect on me, 3) one concrete way I'll pay it forward. Under 80 words. Channel: [email / text / handwritten]. End with the timing for max impact.

Here's the vent draft I want to send: [PASTE]. The recipient: [PASTE]. The relationship: [PASTE]. 1) Show me what's actually true and useful in the vent. 2) Rewrite as a calm, specific, professional message. 3) Tell me what I lost in translation that I should still process privately. Under 120 words for the final.

Here's my list of recurring newsletters and notifications: [PASTE]. For each, decide: keep (with read cadence), digest (move to weekly bundle), or unsubscribe. Justify the unsubs. End with: the 3 newsletters that should be a daily must-read instead of buried, and the filter rule to make that happen.

Draft an out-of-office message. Dates: [PASTE]. Coverage: [PASTE]. Cover: 1) when I'm back, 2) who to contact in my absence, 3) what kind of message will get a reply on return vs disappear, 4) tone that says "warm but really off". Under 70 words.